Organizational Structure & Operating Model for online clinics.

Organizational Structure & Operating Model for online clinics.

Online clinics often subcontract clinicians, leading to fragmented scheduling, variable quality, inconsistent supervision, billing slippage, and margin leakage.

Online clinics often subcontract clinicians, leading to fragmented scheduling, variable quality, inconsistent supervision, billing slippage, and margin leakage.

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What we deliver

  • Future‑state org chart and role charters (clinical leads, supervisors, schedulers, CX, QA, data ops).

  • Capacity model & workforce planning for mixed contractor/employee networks.

  • Clinician lifecycle: recruiting, credentialing, onboarding, supervision, performance, offboarding.

  • Scheduling & routing design to cut wait times and balance caseloads.

  • Compensation frameworks and incentives tied to quality and client outcomes.

  • SOPs for intake, triage, documentation, billing, and incident handling.

  • Data model & dashboards: utilization, no‑show rate, time to first appointment, margin per session.


Typical KPIs we track:

  • Utilization rate

  • Wait time to first session

  • No‑show/cancellation rate

  • Net margin per session

  • Clinician retention

  • Complaint rate

  • Documentation timeliness.

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Our Exceptional Services

Our Exceptional Services

Psychologists employ a variety of research methods, clinical techniques.

Psychologists employ a variety of research methods, clinical techniques.

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Quality drifts across large clinician networks; clients experience inconsistent outcomes and engagement.

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Burnout erodes decision quality, retention, and culture. Many programs stop at awareness instead of redesigning work.